Load Code Maintenance

From the DockMaster menu, select Inventory Management > Vendor Loads > Load Code Maintenance

Purpose A Load Code dictates the file format for a manufacturer or distributor’s price book file. Each manufacturer and distributor has their own method of exporting price book data for distribution to dealers; the Load Code concept allows DockMaster to accommodate most file formats and calculation methods.

Warning: When creating a new Load Code, DO NOT modify standard DockMaster Load Codes. The new load codes will revert to their original format during upgrades to the system. To create a custom load code, go to the standard load code and click the f7 key option to create a custom load code. A copy of the standard load code will be created.

• Part Load Code - Enter a Part Load Code for this manufacturer or distributor. Press F6 to select an existing manufacturer.
• Part Load Code Description - Enter a Description for this Load Code; use the manufacturer or distributor’s name if possible. 

General [tab]

• Media Format - Click the down arrow to select a Media Format for this Load Code. 
• Record Length - Enter a Record Length for the file received from this manufacturer or distributor. The Record Length is the total length of each individual record from the first character to the last. 
• Part Prefix - Click in the Part Prefix prompt to enter a Prefix before each part that is loaded using this Load Code. Part prefixes are used when you are loading several large price book files that may have conflicting part numbers. When a prefix is encountered during the load process, the system places the prefix directly in front of every part number loaded. For example, if you are loading a Volvo price book and decide to use a prefix of "V", each Volvo part will be loaded with a "V" before the number (V120499, V120500, etc.). 
• Discount Code Prefix - Click in the Discount Code Prefix prompt to enter a Discount Code Prefix for this Load Code. 
• Factor Key - Click the down arrow to select a Factor Key for this Load Code. 
• Cost to Use - Click the down arrow to select a Cost to Use for this Load Code. 
• Price Conversion Code - Click the down arrow to select a Price Conversion Code for this Load Code. 
• Cost Conversion Code - Click the down arrow to select a Cost Conversion Code for this Load Code. 
• Pre-Read Load Program - Click in the Pre-read Load Program prompt to enter a custom program if designated by DockMaster. Not all Load Codes need a Load Program. If one is required, it will default. If you need further assistance, please contact DockMaster Support. 
• Post-Read Load Program - Click in the Post-read Load Program prompt to enter a custom program if designated by DockMaster. Not all Load Codes need a Load Program. If one is required, it will default. If you need further assistance, please contact DockMaster Support. 
• Add UOM to Description - Click the Add UOM to Description option to add the Unit of Measure to the part description. 
• Contains Excel Header Row - Click the Contains Excel Header Row option if the price book file is an Excel File with the first row as the Header Row. 
• Use Discount Table - Click the Use Discount Table option to use the data entered in the Discount Table to calculate manufacturer cost based on the Price contained in the price book file. 
• Instructions – If applicable, instructions will default in the instructions box for the selected Load Code. These instructions are not maintainable.

Part Information [tab]

The Part Information screen displays the part attributes for the manufacturer specified on the General Tab. These attributes tell the load program what attributes are to be loaded from the manufacturer and where they are to be placed in the data file.